Current Job Opportunity

Administrative Assistant

Location
Washington, DC
Category
Consulting - Engineering
Career Level
Mid-Level
Type
Full-time
Delon Hampton & Associates, Chartered a minority-owned, professional consulting engineering services firm headquartered in Washington, DC, currently has an excellent opportunity for a talented and energetic, Administrative Assistant.

This position involves performance of moderate difficulty and highly confidential administrative and office management work assignments, typically at a construction site in a field office.  This position requires an effective team member who can positively support project team members and foster a working environment where culturally diverse project staff can work cooperatively. Written work guidelines are often lacking and require new work methods/guidelines and outside industry best practices to be created, executed, and documented. These best practices are expected to have a direct impact to the efficiency of the project, therefore, the candidate must be able to demonstrate solid performance in this area.

Responsibilities

  • Controls the Project Manager’s schedule with authority to commit the Project Manager’s time. Obtains necessary background information and presents available facts in a summary manner. Prepares meeting agendas, safety contacts, and relevant reports as required. Regularly attends meetings with the Project Manager     and transcribes meeting minutes. Distributes meeting information to all meeting participants when hosted by the PM.
  • Reviews incoming email and composes correspondence on initiatives based on knowledge of PM’s views and previous actions on matters. Reviews correspondence and other documentation prepared by others for PM’s signature to ensure compliance with policy and procedures.
  • Acts as a liaison between supervisor and subordinate staff members and ensures that effective and timely actions are taken on administrative matters;
  • In the absence of the PM, ensures that requests normally routed to the PM are referred to appropriate staff members. Monitors the status of these requests and     conducts all necessary follow-through activity.
  • Supports and administers all project documentation through Procore or other platforms, as required. Manages and maintains file structures.
  • Assists the PM preparing reports, presentations, and other documentation as needed for clients, media outlets, and outside agencies.
  • Completes a daily work report that outlines the work completed for the day;
  • Other tasks assigned by the PM.

Qualifications

  • Graduation from high school and a minimum of (7) years’ experience in office management activities, which involve providing administrative/secretarial services within a diverse organizational entity;
  • Must be able to proofread the work of self and others with a high degree of accuracy;
  • Must be able to pass a government background check.
  • Must be proficient in Microsoft and Excel, and able to learn Procore.

Special Instructions

When applying, please reference position title in email subject line. Send all resumes to: hr@delonhampton.com

Working Conditions 

Work is performed within a general office environment. Work is generally sedentary in nature, but may require occasional standing and walking. Some lifting (up to 25 lbs.) may be required as needed.

 

Delon Hampton & Associates is an Equal Opportunity Employer for VEVRAA protected veterans and all other protected classes. DHA is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation. We encourage minorities, women, protected veterans and disabled individuals to apply. Click here for EEO law and policy.

Questions about working at our firm?
contact us